![]() ![]() Output security: Ensuring that documents only end up in the hands of authorised personnel, normally the person who prints it.Output control: Controlling print quotas for individuals or departments.Output monitoring: Getting visibility of print volumes by users, departments or organizations. ![]() Printer monitoring: Getting visibility of toner supplies, errors, paper jams etc.Cloud print and follow-me (pull) printing solutions that allow users to print from anywhere to any printer.Driver management: Ensuring that the correct Xerox, Canon, Sharp, HP, Konica Minolta drivers are correctly in installed on the endpoint, such as a Windows, Mac or Chromebook device.Queue management: Controlling which print queues a user can see including management of ‘branch-offices’ etc.While not definitive, this venn diagram gives a useful overview of the general areas considered to be within the domain of print management as understood in 2022. Excluding commercial print technology for clarity. The diagram shows the different areas within the definition of ‘print management’. By adopting cloud-based print management solutions, you can simplify your printing infrastructure, reduce costs, improve security, and enhance productivity.We attempt to list and explain the different terminology that you will find when exploring print management solutions out there on the web. You can also provide them with features such as mobile printing, secure release printing, location-based printing, and print roaming.Ĭloud-based print management solutions are a modern and efficient way of managing your printing needs. Enhanced productivity: You can enable your users to print from any device and location over the Internet without installing drivers or configuring any settings. You can also monitor and audit your print activity and compliance by using reporting and analytics tools. Using user authentication and authorisation features, you can also control who can access and print your documents. Improved security: You can protect your print data and documents by encrypting them in transit and at rest in the cloud. You can also pay only for what you use, as most cloud-based print management solutions offer flexible pricing models based on usage or subscription. Reduced costs: You can save money on hardware, software, maintenance, and energy costs by moving your print infrastructure to the cloud. ![]() You can also easily add, remove, or update printers without affecting the users or their devices. Simplified printer management: You can manage all your printers from a single web portal without installing or maintaining servers or software on-premises. What are the benefits of cloud-based print management?Ĭloud-based print management solutions can offer several benefits to your organisation, such as: Some solutions may require a connector application for each printer, while others may only need one connector application for a group of printers. ![]() In contrast, others may use a private cloud service dedicated to a single customer. For example, some solutions may use a public cloud service that is shared by multiple customers. A cloud service that hosts the print management software and stores the printer settings, user profiles, and print data.ĭepending on the solution, these components can be deployed in different ways. How does cloud-based print management work?Ĭloud-based print management solutions typically consist of three components: Cloud-based print management solutions can handle printer discovery, driver installation, print queue management, user authentication, print policy enforcement, and reporting.Ĭloud-based print management solutions can also enable cloud printing, which allows users to print from any device and location over the Internet. In this blog post, we will explore cloud-based print management, how it works, and what benefits it can offer your organisation.Ĭloud-based print management is a way of managing your printers and print jobs using cloud services instead of on-premises servers or software. Cloud-based print management solutions are becoming more popular as businesses look for ways to simplify their printing infrastructure, reduce costs, and improve security. ![]()
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